This planner is intended as a guide for consideration of services and materials needed when planning your SSEM event. Many of these items are optional and are listed as suggestions to help you along the way when planning your event. Not all items listed may be available or applicable to the event you are planning, but our team can help and assist you through that process.
| Venue contract |
YES |
YES |
YES |
| Catering contract |
YES |
YES |
YES |
| Full dinner or heavy hors d'oeuvres plus beverages |
NO |
NO |
YES |
| Light hors d'oeuvres or dessert plus beverages |
YES |
YES |
NO |
| Seating |
YES |
YES |
YES |
| AV equipment package |
YES |
YES |
YES |
| Tables for check-in/campus partners |
YES |
YES |
YES |
| Parking for guests |
YES |
YES |
YES |
| Outdoor directional signage |
YES |
NO |
NO |
| Indoor directional signage |
YES |
YES |
YES |
| Save the date/sign-up email |
YES |
YES |
YES |
| Reminder email |
YES |
YES |
YES |
| RSVP Slate |
YES |
YES |
YES |
| Postcard |
YES |
YES |
YES |
| Post email |
YES |
YES |
YES |
| Run of show |
YES |
YES |
YES |
| Pre-show slides |
YES |
YES |
YES |
| Main slideshow |
YES |
YES |
YES |
| Guest roster |
YES |
YES |
YES |
| Floor banners |
YES |
YES |
YES |
| Tablecloths |
YES |
YES |
YES |
| Nametags |
YES |
YES |
YES |
| Lighting |
YES |
NO |
NO |
| Music |
YES |
YES |
YES |
| The Duck* |
YES |
YES |
NO |
| UO Ambassadors* |
YES |
YES |
NO |
| Additional campus partner sign-ups* |
YES |
YES |
NO |
*Recommended for spring events
| Pens |
YES |
YES |
YES |
| Buttons |
YES |
YES |
YES |
| Stickers |
YES |
YES |
YES |
| Publications |
YES |
YES |
YES |
